10x productivity with these simple tweaks

ByAndres Muñoz Last updated:

Today, inaction is more damaging to productivity than anything else. Tools and AI have increased productivity so dramatically that a single person can now do the work of dozens. 

Here’s what separates teams that consistently ship great work from those that stay perpetually overwhelmed. Based on the popular software and AI tools that our network is using.

⚡ Insight #1: The best teams treat their attention like a budget

  • Every notification, status meeting, and context switch is a withdrawal. Most people are overdrawn by 10am without realizing it.
  • The highest-output professionals engineered their environment so that busy work never gets a chance to crowd out the important work.
  • AI tools like Claude handle the research, drafting, and synthesis that used to eat entire afternoons. What’s left is the thinking only you can do.

⚡ Insight #2: Institutional knowledge that lives in people’s heads is a liability

  • When the person who knows how something works goes on vacation, everything slows down. When they leave the company, it breaks entirely.
  • The teams that scale without chaos are the ones who’ve turned individual expertise into shared, searchable, living documentation.
  • Confluence, Notion, and Claude working together mean that the answer to almost any internal question is findable in seconds.

⚡ Insight #3: Automation is a mindset shift

  • The question isn’t whether your workflows can be automated. Almost all of them can.
  • The teams winning right now have developed the habit of asking “why is a human still doing this?” before accepting any recurring task as inevitable.
  • Make, ClickUp, and Fireflies create a compounding advantage that widens every quarter.

🧠 Steal This Play

  1. Pick a primary workspace and commit to it. The productivity gains from any single tool are dwarfed by the gains from actually deciding where work lives.
  2. Measure output, not hours. The goal is to finish the week having moved the things that actually matter.
  3. Capture everything in writing as decisions get made. Teams that rely on memory and verbal agreements spend enormous energy re-litigating things that should already be settled.
  4. Choose tools that talk to each other. A beautiful app that sits in isolation from the rest of your stack will quietly become shelfware within a month.
  5. Start with communication and task clarity before touching automation. No amount of sophisticated tooling rescues a team that hasn’t agreed on how work gets done in the first place.

📊 What We’re Seeing Across SaaS Companies

We looked at our data, and these were the most popular productivity tools businesses are using to 10x their productivity. These are based on real data from thousands of subscriptions. 

🎨 Visual Collaboration & Brainstorming

  • Miro (25% off): Infinite digital canvas for workshops, sprint planning, and team brainstorming + AI that clusters ideas and generates diagrams automatically.

📋 Project & Task Management

  • ClickUp (20% off): All-in-one workspace for tasks, docs, goals, and time tracking, AI layer that summarizes projects and answers questions about your work.
  • Atlassian (12 months free): The industry standard for engineering teams who need airtight issue tracking and a living, searchable knowledge base.

🎙️ Voice & Meeting Intelligence

  • Wispr Flow (20% Off): AI-powered voice dictation that works across every app on every platform, turning speech into polished, context-aware text at four times typing speed.
  • Fireflies.ai (10% Off): Automatic meeting recording, transcription, and summarization so decisions made in calls actually make it somewhere useful.

⚙️ Workflow Automation

  • Make (15% Off): Visual no-code automation builder that connects 3,000+ apps with advanced branching logic.

🎤 From NachoTuesday: How Non-Technical Teams Can Use Agentic AI to Close the Decision Gap


Beyond productivity, agentic AI is revolutionizing how teams use their data. In our recent conversation with Isaac Sarfo, CEO at PaperMap AI, we discussed how businesses are using agentic AI to surface quality insights from their database without an expensive data system or team. Click below to watch:

💸 Other Deals Successful Founders Are Using Right Now

  • Spiky.ai (25% off) – Conversation intelligence platform for revenue teams.
  • DigitBridge (15% off) – Omnichannel digital operations platform designed for brands, wholesalers, retailers, and 3PLs.
  • Viktor ($100 Credits) – AI coworker that lives in Slack and Teams, connects to your tools, and does the actual work.
  • ProProject Bookkeeping – Gain clarity and control over your finances through streamlined project accounting.
  • BoardiGO (25% off) – AI-powered board portal revolutionizing corporate governance on web and mobile.
  • The Code Registry (15% off) – Complete visibility of your code quality, output and security.
  • Workmate (25% off) – The AI scheduling assistant that schedules all of your meetings for you without the back and forth. 

Best,
The NachoNacho Team

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